The Top 10 Benefits of Using Microsoft SharePoint

In today's competitive business environment, finding ways to increase productivity and maximize efficiency is more important than ever. One way to do this is by using a software platform for team collaboration, such as Microsoft SharePoint.

InfoTank is the leading managed service provider in Atlanta, and we have seen firsthand the benefits that Microsoft SharePoint can bring to any business. This article will discuss Microsoft SharePoint and the top 10 benefits it can offer any organization.

What Is Microsoft Sharepoint And What Does It Do

Microsoft SharePoint is a cloud-based collaboration platform that helps individuals and teams to manage, store, share, and coordinate documents and other types of content. It also provides tools for creating websites, managing projects, and gathering and analyzing data.

Many businesses use SharePoint as an internal intranet, enabling them to share information with their employees securely. But it can be used for much more than that. Companies use SharePoint to collaborate on documents, store files and images, create workflows, track tasks and assignments, manage calendars, and build websites.

The Top 10 Benefits Of Using Sharepoint

Whether you are a small business or a large corporation, these benefits can help you increase efficiency and maximize productivity:

  1. Improved collaboration – SharePoint simplifies project collaboration by making sharing files, tracking tasks, assigning tasks, and managing workflow easier.
  2. Easy file storage and retrieval – SharePoint makes it easy to store, share and access documents from anywhere.
  3. Improved communication – SharePoint allows teams to communicate quickly and easily, making it easier to stay up-to-date on changes.
  4. Enhanced security – With its built-in security measures and permission levels, SharePoint keeps your data safe and secure.
  5. Enhanced reporting capabilities – With the ability to create custom reports using data from multiple sources, SharePoint makes it easier to track progress and get an overview of how things are going.
  6. Integrated applications – SharePoint integrates with other software solutions such as Microsoft Office, Outlook, Excel, and Power BI so you can manage all your data in one place.
  7. Improved organization – SharePoint provides an efficient way to organize documents, making it easier to quickly find the information you need.
  8. Real-time tracking and analytics – With built-in analytics, SharePoint lets you track changes in real time, so you stay informed on the progress of projects.
  9. Enhanced customer service – SharePoint allows your team to respond quickly and effectively to customer inquiries.
  10. Cost savings – Because it is cloud-based, SharePoint helps businesses save money on hardware and associated costs by allowing them to store their data remotely.

Microsoft SharePoint is a powerful collaboration platform that can help businesses improve productivity, communication, and organization. Companies can increase efficiency and maximize their success by taking advantage of its features and benefits.

How To Decide If Sharepoint Is The Right Solution For Your Business

There are many different types of software solutions for collaboration, and SharePoint is just one of them. Before deciding if it's the right solution for your business, research and talk to industry experts about other options.

Here are some questions to consider when evaluating different software solutions:

  • What type of content will I be sharing?
  • How many users will I need to support?
  • What are the security and compliance requirements for my organization?
  • Do I want a cloud-based or on-premise solution?
  • Does the solution have the features that best fit my needs?
  • Will it be easy to use and maintain?

Taking the time to ask these questions can help you make an informed decision when selecting a collaboration platform.

How To Get Started With Sharepoint

When you have decided that SharePoint is the best collaboration platform for your business, you can start setting it up. The basic steps are:

1. Plan and organize your content – Before you start adding content to SharePoint, make sure that you have a plan in place for managing it. It will help ensure that you can easily find the information you need when you need it.

2. Set up accounts – Create user accounts and assign permissions on who can access which content. It is essential to ensure security and protect your data from unauthorized access.

3. Configure sites – Configure sites for different teams or departments so they can collaborate on projects more effectively. For example, if you have a sales team, create a place just for them to share documents, track tasks, and communicate with each other.

4. Add content – Upload the files, documents, images, and videos you need to share on SharePoint. It's essential to organize this content into folders for easy access later.

5. Monitor usage – Keep an eye on who is accessing what content so you can adjust your settings as needed. It will help ensure that only authorized users can view confidential information.

Following these steps, you can start using Microsoft SharePoint and immediately take advantage of its features and benefits. With its robust collaboration tools, SharePoint can help businesses improve their productivity, communication, and organization quickly and efficiently.

Final Thoughts

Microsoft SharePoint is an excellent solution for businesses looking to improve their collaboration and productivity. The features, benefits, and ease of use make it one of the most popular software solutions today. With its powerful tools, businesses can take advantage of improved collaboration, cost savings, and enhanced customer service quickly and easily.

If you're looking for a way to streamline your team's workflow, consider using Microsoft SharePoint today. Want to learn more from the leading managed service provider in Atlanta? Contact InfoTank today to speak with an expert and learn how SharePoint can help your business.